Finding Office Space in London – Where to Begin


London is one of most desirable business locations in the world. There are now over one million head offices based in the city, with small enterprises and multinationals alike setting up their HQs here. Finding office space in London can be a difficult process, but from a business perspective there are many advantages to being based in the capital.

Finding office space London - City viewHow much office space?

If you have been used to renting or owning office premises outside of London, you may have become accustomed to a spacious environment, possibly with separate space for different areas of the business, meeting rooms, management offices etc. However, square footage in central London comes at a price, so you may have to forego some of these luxuries if a central location is important. Here are the key aspects to consider when deciding on how much space you need:

  • Number of staff
  • Meeting areas required
  • Space for office equipment
  • Storage requirements
  • Parking

Before committing to new office premises, you’ll need to factor in your future growth plans, to ensure the space you are moving to can accommodate your needs as you expand.If storage is a big concern, it might be worth considering off-site warehousing outside of London if your main goal is to have a London location for staff, and where logistical operations can be run elsewhere. If warehousing off-site is not an option, it is worth considering industrial areas of London where warehouse space and units are more prevalent.

Transport and road networks in the capital

Businesses need to be aware of the impact a London office location will have on any transport requirements. For commuters (and to be accessible to clients and customers) a London HQ is ideal; with a choice of fast and efficient underground or overground trains as well as a complex bus network, it’s easy to get where you need to go by public transport. There are also abundant road links into London, but driving in and around central London can be slow due to the sheer volume of traffic. This is especially relevant if your business will require loading / unloading arrangements.

Whitehall street traffic: Finding office space londonCongestion charge zones

Any business owner making the decision to move office premises to London will need to factor in congestion charges if staff or operations will be using motor vehicles to travel to and from the premises, or if there will be business delivery vehicles based on the premises. The London congestion charge was introduced in 2003 and is one of the largest congestion charge zones in the world. The fee is charged for motor vehicles operating within the Congestion Charge Zone (CCZ) in Central London between 07:00 and 18:00 Mondays to Fridays. The standard charge is currently  £11.50 for each day, with a hefty penalty for non-payment; however some discounts and exemptions are -available. Read more about the London Congestion Charge.

Business districts

Whereabouts should you base yourself in the capital? London has  several distinct business hubs and hotspots to suit different types of business. It can broadly be divided into 5 key business districts:

  • The City of London (often known as the Square Mile), has for centuries been the financial heart of the capital, populated by banks, investment businesses, legal services and government organisations.
  • Canary Wharf. Second to The City as a financial epicentre, and as a result of one of the most famous redevelopments of the capital, is Canary Wharf, which was built in 1802 and redeveloped in 1982. Canary Wharf is identifiable by a plethora of luxury apartments and marked by one of the UK’s tallest buildings, One Canada Square, which stands at 235 metres with 50 floors.
  • Southwark and London Bridge. The borough of Southwark has recently undergone extensive redevelopment, due to a major, £3 billion transformation of Elephant and Castle. There are over 300 businesses and 25,000 employees working in this part of London. By the river, London Bridge and Bankside are aiming to bring in 30,000 new jobs and 2,500 more homes between 2001 and 2026. Hopefully these will be more affordable apartments in London to rent and buy. London Bridge is currently the location of the tallest building in Europe, The Shard, which was opened in 2013. The Shard stands at 309.6 metres tall, with 72 inhabitable floors, along with offices and restaurants. It also has the highest open air observation deck on the 72nd floor.
  • West End. The West End of London includes the area from Hyde Park Corner East to Covent Garden and up to Goodge Street. As well as being a tourist destination, the West End is also a place where many businesses are located, including many in the media industry, with agencies scattered around Oxford Street, Covent Garden and up to Goodge Street. The West End is also where the private equity groups and fund managers are located. These are in Mayfair, along St James Street and around Berkeley Square, which is also home to the Bentley dealership and the boutique designer shops.
  • Shoreditch and the Silicon Roundabout. Since the late 1990s, Shoreditch has become a popular part of London, and this up-and-coming area is now home to many creative and design businesses and agencies. The area around the Old Street Roundabout has become a hub for web and technology companies from small start-ups to Google, hence the nickname ‘Silicon Roundabout’.

Costs of renting

Rents for office space in London are usually quoted in pounds per square foot. However, it is important to understand the full breakdown of the cost of office space in the capital before committing. Of course, rent constitutes the largest cost, but it is vital not to overlook the other main recurring costs and also the initial outlay when signing a lease.

Recurring costs

Regular, recurring costs of renting an office will include:

  • Rent
  • Business rates and
  • Service charges.

Interestingly, rent only constitutes around 70% of the overall cost, so accurate estimates for business rates and service charges are critical. In addition to these costs, tenants are usually responsible for main utilities. However, some utilities, e.g. electricity for air conditioning – may be covered within the service charge.

One-off costs

At the onset of renting London office space, there are one-off costs that need to be accounted for.  These are:

  • View of London - Finding office space LondonIT, telecoms and data expenditure
  • Removal costs
  • Legal costs
  • Stamp duty
  • Office finder fees
  • Building surveyor fees
  • Other services engaged
  • Terminal lease costs – dilapidation’s or costs of disposal
  • Fit-out costs

Office fit-out costs

Office space rented direct from a landlord tends to be delivered as open-plan space, and so the cost of the fit-out will be borne by the incoming tenant. Fit-out costs will depend on the level of work required and can typically equate to between £20.00 – £40.00 per square foot. At the end of the lease, there is usually an obligation to return the space to its original state by removing the tenant’s fit-out, making good and redecorating.

If office space is sub-let from a tenant, you may benefit from their existing fit-out, which could include features like  partitioned offices, reception, boardroom and kitchen.

Business rates

Business rates are a property tax charged to the occupier by the local authority. This tax varies widely and is linked to the rental value of the office. Commercial properties are revalued periodically for rating purposes, with the most recent business rates revaluation coming into effect in 2017. Business rates are expected to rise in general, but increases tend to be phased. Some areas will suffer disproportionately where rental values have increased most dramatically since the last rating revaluation (e.g Clerkenwell and Shoreditch).

VAT on office space

Most buildings are now VAT registered, so VAT is payable on rent and service charges – but not on business rates.

Some VAT-free buildings can be sourced for groups who cannot reclaim VAT (e.g. banks and charities), but the supply has reduced significantly.

Conclusion

There are most definitely strong advantages to having office premises in London. As one of the world’s most competitive cities, London offers expanding international companies access to leading talent, excellent transport links and huge opportunities for growth. Placing your business in the heart of the capital not only offers an attractive setting for employees, but also conveys the message to clients and business associates that your business is high-profile and influential in the fast paced environment of the city.

Of course, the prestigious nature of a city location comes with a high price-tag. Not only will office space in central London cost significantly more than outer locations, but staff may also endure the heavy travel costs of commuting – which the business may need to compensate for. If London is the goal, it may be worth finding offices in Greater London rather than Central London (look outside Zone 1 for lower rents; as a rule, the further out you travel, the more you’ll get for your money). Basing your business on the outskirts of London has many advantages to consider; as well as being cheaper to run your business and for employees to rent or buy property, the air quality is also better, and you can still come into the city whenever you need to.

David Charles has a range of office properties to rent in London and surrounding areas. Search for office space to suit your business.